When operations depend on many moving parts
Some operations cannot be solved with a single tool or by a single department. A request may pass through several areas, each with its own rules, approvals and documents, and every step depends on the information produced by the one before it.
As processes, departments and dependencies multiply, so do the points where things can go wrong:
- The same record is handled by several departments, each in its own way.
- Rules and requirements vary by document type, area or process.
- A delay or a missing document in one step holds up every step that depends on it.
- No one has a complete view of where a file is or who is responsible for it.
- Criteria are applied differently from one case to the next.
Bringing structure to complexity
Complex scenarios do not become simple, but they can become manageable. Our work focuses on improving the structure of document and operational management, so that processes, departments and rules work in coordination instead of in isolation.
Organization
Each document type has its own file cabinet, indexes and place within the process.
Control
Access and distribution are defined by hierarchy and function, so each area works with what it needs.
Consistency
The same rules apply every time, regardless of who handles the case.
Coordination
Departments share one structured repository instead of parallel versions of the same information.
Aquarius DMS: the structure behind the process
Aquarius DMS is the central component of the Aquarius document management software. It handles the creation of file cabinets (“doc types”), user management and security, as well as scanning, auditing, reporting, search and visualization.
In complex operations, these functions become the framework that keeps every department working with the same information and under the same rules.
File cabinets by document type
Each type of document is organized with its own structure and indexes.
Hierarchy-based access
Secure, controlled access and distribution by hierarchy and function.
Custom scripts
Custom functions and jobs via scripts, to adapt the platform to each process.
Relational search
Quick access to files through complex searches with relational logic.
Auditing and reporting
Auditing and reporting functions to review activity in the repository.
Annotations and digital signature
Annotations on documents and pages, and digital signature.
How we approach each project
Every organization combines processes, departments and rules differently. That is why each solution starts with understanding the operation, not with the software.
- 01
Analysis
We review the processes, departments, rules and dependencies involved.
- 02
Design
We define the structure: document types, indexes, roles and access rules.
- 03
Implementation
Our technicians install and configure the solution for your operation.
- 04
Support
Maintenance packages include updates and upgrades to new versions.
Built for organizations where processes, departments, and rules must work in coordination.
What changes for your organization
Greater organization
Information is structured by document type, process and area, instead of being scattered across departments.
More control
Every area accesses and distributes information according to clear, defined rules.
Consistent operations
Processes run the same way every time, even as scenarios become more complex.