The hidden cost of manual work
In many organizations, key processes still depend on paper: files that move from desk to desk, archives that must be searched by hand and documents that are copied, filed and requested again.
Each of these tasks seems small on its own, but together they slow down the whole operation:
- Staff time spent handling, filing and transporting physical documents.
- Requests that wait while someone locates a file in the archive.
- Work that has to be redone when a document is lost or outdated.
- Physical space and storage taken up by paper records.
- Responses to clients and departments that take longer than they should.
Where digitalization makes the difference
Digitalization is not only about converting paper into images. When it is combined with structured document management, it changes how each process is executed, from the moment a document arrives until it is consulted again.
Fewer manual tasks
Scanning and indexing replace the physical handling, filing and transport of documents.
Faster response times
Documents are found through searches in the repository instead of in a physical archive.
Less rework
One organized, controlled repository reduces lost files and duplicated work.
Better use of resources
Teams spend their time on the process itself, not on handling paperwork.
Professional digitization, end to end
We offer document digitization (scanning) for companies of all sizes, at the customer’s location or at our professional scanning and production center, with high-speed equipment capable of processing up to 10,000 pages per hour.
Each document is captured, verified and organized in the Aquarius repository, where it can be consulted via web. Depending on the type of paper, the service can be quoted by volume of scanned images or by hour.
High-speed scanning
High-quality capture of large volumes of documents.
On-site or at our center
Digitization at your location or at our production center.
Information capture
Information is captured and content is uploaded with each document.
Quality control
Data is analyzed and verified before delivery.
Aquarius repository
Images are stored and organized in the Aquarius repository.
Web query
Clients consult their information via web.
From paper to digital, step by step
Every project follows the same process, from the delivery of the physical files to the delivery of the organized digital information.
- 01
Delivery and preparation
Physical files are delivered and prepared for scanning.
- 02
Digitization
High-quality scanning of every document.
- 03
Capture and quality control
Information is captured, uploaded and verified.
- 04
Organization and delivery
Data is structured and files are delivered, physical and digital.
By digitalizing and strengthening document management, organizations can operate more efficiently.
What changes for your organization
More efficient operations
Fewer manual tasks and faster response times in key processes.
Minimized rework
Organized, accessible documents reduce the need to repeat work.
Better use of resources
People, time and space are dedicated to what moves the operation forward.